Already using QuickBooks? Here’s how to take control of your stock & orders

If you’re running your business finances through QuickBooks, you’ve made a smart choice. It’s one of the most popular cloud accounting tools in the UK, and for good reason: it’s intuitive, flexible, and packed with features to keep your books balanced and your accountant smiling.

But what about everything outside of finance?

If your day includes managing stock, juggling sales orders, or trying to track purchases across suppliers, then QuickBooks probably isn’t giving you the control you need. And that’s not a knock on QuickBooks — it’s just not built to be a full ERP or stock management system.

So instead of swapping systems or struggling with spreadsheets, more and more businesses are looking for a QuickBooks stock control integration — and that’s where Merchanter comes in.

QuickBooks is great for finances — but it stops there

QuickBooks handles:

• Invoicing, expenses and VAT

• Payroll and bank reconciliation

• Real-time financial reporting

• Cash flow forecasting

• Submitting tax with MTD

  
  

But it doesn’t manage:

• Stock levels across branches or warehouses

• Pack sizes, product variants or batch control

• Order fulfilment, pricing rules or delivery schedules

• Supplier reordering, forward contracts or job costing

• Multi-channel sales across ecommerce and trade

  
  

That’s where Merchanter fills the gap — without disrupting your QuickBooks setup.

Why add stock control to QuickBooks?

If you’re trying to grow your business or handle complex product types (like timber, steel, plumbing or trade goods), then basic inventory tools won’t cut it.

A true QuickBooks stock control integration helps you:

• Keep stock levels accurate across all locations

• Reduce overselling and stockouts

• Automatically create purchase orders based on real demand

• Track items by length, weight or pack

• Match stock movement to sales and purchasing in real time

• Improve customer service and fulfilment accuracy

  
  

And you can do it all without double entering data into QuickBooks.

How Merchanter + QuickBooks work together

Merchanter is a cloud ERP built for merchants — and it connects seamlessly with QuickBooks to give you full trading and operational control.

Here’s how it works:

• Invoices and credits created in Merchanter are automatically sent to QuickBooks

• Payments reconciled in QuickBooks reflect back into Merchanter

• Customer and supplier records sync between both systems

• Purchases and sales flow through Merchanter with full stock control

• Live financial data is shared across the systems, keeping everything in sync

  
  

Your finance team stays in QuickBooks. Your operations team runs Merchanter. Everyone wins.

Designed for the way merchants actually work

Unlike most inventory add-ons, Merchanter is built with the complexities of trade and stockist businesses in mind. That means:

• Advanced stock control – manage by length, weight, or custom units

• Multi-location support – track stock across branches and warehouses

• Sales & purchasing tools – set pricing rules, raise POs, process returns

• CRM and document management – everything in one place

• Ecommerce & marketplace integration – link QuickBooks, Merchanter, and your online channels

• Alerts and reports – live insights, warnings, and automatic reporting

  
  

It’s the operational system that QuickBooks was never designed to be.

Who's it for?

Merchanter + QuickBooks is ideal for:

• Merchants and stockists who’ve outgrown manual stock control

• Businesses using QuickBooks but needing ERP-level features

• Anyone who wants to simplify operations without disrupting finance

• Trade counters, ecommerce sellers, and multi-branch suppliers

  
  

Try Merchanter for yourself

Already got QuickBooks? Great. Let Merchanter take care of everything else.

👉 Try the demo system here and see how it all fits together. Your login arrives straight to your inbox — no pressure, no hard sell.